The City of Alameda (the “Owner”) through Walker Parking Consultants (Walker) is soliciting proposals from qualified firms to provide parking management services for the parking facility intended to serve the Commercial Downtown, which resides at 1416 Oak Street, in Alameda, California.
The required parking management services will consist of administration and management of daily, monthly, and event parking for this self-park facility, as specified in this Request for Proposal (the “RFP”).
Walker is managing the RFP process as the Owner’s designated representative and consultant. All questions regarding the RFP must be submitted in writing via e-mail to:
Jonathan Wicks
Walker Parking Consultants
Parking Operations Consultant
jonathan.wicks@walkerparking.com
Questions are due by 5:00 p.m. (PST) on April 19, 2016; questions will not be accepted after this date and time. Written answers to questions will be provided to the registered participants in the form of an Addendum that will be issued on or about April 20, 2016.
The MANDATORY pre-proposal conference will be held at 11:00 AM on Monday April 18, 2016 at City Hall Room 360 at 2263 Santa Clara Avenue, followed by a walking tour of the Facility. The following list of items pertains to the conference and site-tour criteria:
1. The purpose of the conference and tour is to discuss the requirements and objectives for the Facility as defined herein.
2. Operators are requested to submit a list of persons that will attend via e-mail to jonathan.wicks@walkerparking.com. In an effort to keep the number of attendees manageable, please limit the number of attendees from your firm to two (2) individuals.
3. Questions that arise during the conference should be submitted in writing via e-mail on or before 5:00 PM (PST) on April 19, 2016 to jonathan.wicks@walkerparking.com. Owner may at its sole discretion provide answers to such questions to all bidders by Addendum.
4. Any changes to the requirements contained herein that result during the course of the RFP will be made by Addendum.
5. Operators should not rely upon oral statements made by Owner’s representative and/or Walker during the pre-proposal conference.
6. Operators are REQUIRED to attend as a condition of submittal.
The following schedule is a guide for implementation of the RFP (dates and times are approximate and subject to change).
a. RFP Document Issued to Prospective Bidders April 8, 2016
b. Pre-bid Conference and Site Tour April 18, 2016
c. Written Questions Due April 19, 2016
d. Addendum Issued April 20, 2016
e. Proposals Due April 29, 2016
f. Oral Interviews by Short-listed Bidders (tentative) May 4, 2016
g. Contract Award (tentative) May 25, 2016
h. Commencement Date (tentative) July 1, 2016
SUBMITTAL REQUIREMENTS
Response to this RFP will be submitted via email to Liz Acord, Management Analyst, at lacord@alamedaca.gov no later than 5:00 PM on Friday April 29, 2016 or via mail, postmarked by April 29, 2016, to City Hall West, Public Works Department, ATTN: Liz Acord, 950 West Mall Square, Room 110, Alameda, CA 94501. Hard copy responses will be submitted on standard 8½” x 11” single-sided letter size paper, bound vertically on the left side with printed material on one side only. Electronic responses will read as same. The use of expensive and elaborate materials is not necessary. Submittals will be limited to the format and forms provided herein and should exclude boilerplate material whenever possible. All submittals will become the property of Owner and no materials will be returned.
A complete proposal as specified in this RFP must be submitted in the number of copies specified in Section 5.02. Documents with original signatures should be clearly labeled as such; failure to comply with any instructions contained in the RFP may be cause for rejection of the submission. Owner reserves the right to accept or reject any and all submittals or parts thereof.
